Documentation

Everything you need to roll out Klees, from first sign-up to payroll integration to API hooks.

Getting Started

Quickstart

Sign up, invite your crew, and clock in your first time entry in under 10 minutes. The fastest path from a fresh Klees account to a working field-ops setup.

Time Tracking

Time Tracking Basics

Clock in and out, breaks, lunch deductions, GPS, and PinShot — how Klees captures accurate field time across crews, jobs, and cost codes.

Geofencing and Smart Reminders

Job-site geofences with a 1-mile default radius, arrival and departure clock reminders, and GPS-loss protection that keeps punches honest.

Automatic Mileage Tracking

GPS-based mileage for drivers: enable per employee, miles accumulate automatically while on the clock, and land in a payroll-ready report.

Jobs

Jobs and Customers

Create jobs, attach customers, set geofences, cost codes, and budgets — the foundation for accurate time tracking, job costing, and customer-level reporting

Scheduling

Scheduling and Shifts

Build weekly schedules, publish shifts, send bilingual mobile reminders, and catch conflicts before they cost a shift — the Klees scheduling workflow

Time Off and PTO

Workers request time off from the mobile app; managers approve from the admin. Policies, balances, and how approved time shows on the schedule.

Reports

Reports and Exports

Timesheet approval, job costing, budget vs actual, overtime alerts, and CSV and PDF exports — the Klees reporting layer for managers, owners, and accountants.

PinShot

PinShot Selfie Verification

Selfie capture at clock-in with anti-spoof scoring, retention policy, and biometric privacy — how PinShot ends buddy punching in a single shift cycle.

Live Map

Real-time crew positions across active job sites with a privacy-compliant 60-second delay, 5-meter geofence precision, and dispatcher tools built for field ops.

Administration

Roles and Permissions

Owner, Admin, Manager, Foreman, and Crew — the five Klees roles, granular permission overrides, and the audit log that records every change.

Languages and Localization

Bilingual EN, ES, and PT UI across every screen, per-user language preference, translation fallback behavior, and the supported locales for field-ops crews.

Audit Intelligence

51 automated fraud and compliance checks run nightly against every timesheet — buddy punching, missed lunches, GPS anomalies — visible to managers only.

Integrations

Payroll Integrations

QuickBooks, Xero, Gusto, ADP, and Paychex — direct sync plus a CSV fallback for any other provider. How Klees gets approved time into payroll cleanly.

Reference

REST API

Klees public REST API — authentication, rate limits, endpoint reference, webhooks, and the integration patterns most customers use for custom payroll and HR

Security and Compliance

TLS in transit, AES-256 at rest, SSO and SAML on Enterprise, biometric privacy posture, the Klees audit log, and the SOC2 program — security as it actually