Documentation
Everything you need to roll out Klees, from first sign-up to payroll integration to API hooks.
Getting Started
What is Klees
How Klees fits together — the mobile app your crew uses in the field and the admin dashboard managers use to run the company.
Quickstart
Sign up, invite your crew, and clock in your first time entry in under 10 minutes. The fastest path from a fresh Klees account to a working field-ops setup.
Roles & access
How Klees roles decide what each person can see and do — employees, supervisors, managers, admins, owners, and custom roles.
Inviting your team
Add employees to Klees by email invite, resend invitations, track who's pending, and get your crew onto the mobile app.
Installing the app
Get the Klees mobile app on iPhone and Android, sign in, and grant the location and camera permissions crews need to clock in.
Time Tracking
Time Tracking Basics
Clock in and out, breaks, lunch deductions, GPS, and PinShot — how Klees captures accurate field time across crews, jobs, and cost codes.
Geofencing and Smart Reminders
Job-site geofences with a 1-mile default radius, arrival and departure clock reminders, and GPS-loss protection that keeps punches honest.
Automatic Mileage Tracking
GPS-based mileage for drivers: enable per employee, miles accumulate automatically while on the clock, and land in a payroll-ready report.
Web clock & kiosk
Clocking in from a desktop browser, the per-employee web-clock permission, and shared kiosk mode for a wall tablet.
Offline & queued punches
What happens when a crew clocks in with no signal — offline queueing, sync on reconnect, and the late-sync flags managers see.
Auto clock-in at the job site
Per-employee automatic clock-in/out when a worker enters or leaves a job's geofence — who it's for and how to enable it.
Timesheets & Approvals
Scheduling
Scheduling and Shifts
Build weekly schedules, publish shifts, send bilingual mobile reminders, and catch conflicts before they cost a shift — the Klees scheduling workflow
Time Off and PTO
Workers request time off from the mobile app; managers approve from the admin. Policies, balances, and how approved time shows on the schedule.
People & Permissions
Field Tools
Daily logs & clock-out photos
Shift notes and photo documentation from the field — how workers attach daily logs and multiple photos at clock-out, and where managers see them.
Equipment, expenses & crew tools
The rest of the field toolkit — equipment assignment, expense and mileage capture, broadcasts, shift swaps, and certifications.
Company Settings
Administration
Roles and Permissions
Owner, Admin, Manager, Foreman, and Crew — the five Klees roles, granular permission overrides, and the audit log that records every change.
Languages and Localization
Bilingual EN, ES, and PT UI across every screen, per-user language preference, translation fallback behavior, and the supported locales for field-ops crews.
Audit Intelligence
51 automated fraud and compliance checks run nightly against every timesheet — buddy punching, missed lunches, GPS anomalies — visible to managers only.
Reference
REST API
Klees public REST API — authentication, rate limits, endpoint reference, webhooks, and the integration patterns most customers use for custom payroll and HR
Security and Compliance
TLS in transit, AES-256 at rest, SSO and SAML on Enterprise, biometric privacy posture, the Klees audit log, and the SOC2 program — security as it actually
Getting Support
Open a support ticket from inside Klees, follow the thread, and attach screenshots — replies arrive in the app and by email.