Some of your people drive as part of the job — between sites, to the supply house, on delivery routes. Klees can turn their existing on-the-clock GPS trail into a mileage log, with no start/stop buttons and no separate mileage app.

Enabling it

Auto-mileage is per employee, not company-wide. In the admin, open People → (employee) → GPS and switch on mileage tracking. Only workers who actually drive should have it on — it keeps the mileage report clean and the reimbursement math honest.

How miles are counted

While an enabled worker is clocked in, Klees measures the distance actually traveled along their GPS trail — not straight-line point-to-point guesses. Walking a large site produces near-zero miles; a 2.3-mile drive between jobs produces 2.3 miles. Off the clock, nothing is recorded and nothing is counted.

There is nothing for the worker to do. No trip classification, no “was this business or personal?” — if they were on the clock and moving, it counts; if they weren’t, it doesn’t.

Where miles show up

Miles appear everywhere you already review time, so nobody has to go looking for them:

Timesheets grid — under the hours in each day cell, plus a weekly total per person.
Day view — a Mileage section under the breaks, listing each trip with its route, job, and approval status.
The app — workers see their own miles on their timesheet, per day and for the week.
Mileage report — every trip in a date range: employee, date, miles, from, to, job, and status, with a running total. Filter by employee like any other report.
Hours by employee — carries a miles column alongside the hours.

Miles are only shown for people who have mileage tracking switched on, so everyone else isn’t cluttered with a permanent “0 mi”.

The mileage report

The Mileage report lists trips per employee, alongside manually submitted entries if you also use those. Export it with the rest of your payroll package and apply your reimbursement rate (the IRS standard rate or your own).

Manual mileage still works

Auto-tracking and manual entry coexist. A worker who used a personal vehicle for a one-off supply run can still submit a manual mileage entry with a note, and managers review those the same way they review expenses. Auto-miles are labeled as such so you always know which numbers came from GPS and which came from a person.