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Inviting your team

Add employees to Klees by email invite, resend invitations, track who's pending, and get your crew onto the mobile app.

Updated July 26, 2026

Your crew needs accounts before they can clock in. Klees invites people by email — they tap the link, set a password, and download the app. This page covers sending invites, resending them, and tracking who hasn’t joined yet.

Send an invite

Admin only

Inviting people is limited to owners, admins, and managers.
  1. Open People in the admin sidebar.
  2. Click + New (or Invite) and choose Employee.
  3. Enter their name, email, role, and (optionally) the job they’ll be assigned to.
  4. Click Send invite — Klees emails them a branded invitation with a join link.
Desktop screenshot — Invite employee form with name, email, role, and job fields
People → New — invite an employee by email.

New employees are automatically assigned to your company’s General job so they can clock in on day one even before you assign specific jobs.

Pending invitations

Invited people who haven’t joined yet appear in a Pending invitations list on the People page. You can hide or show the list with the collapse link, and it’s scoped to your company.

The People page, where invites are sent and pending invitations are listed
The People page — invite from + New; pending invitations list below.

Resend an invitation

If someone lost the email or it landed after a delivery issue, resend it:

  1. Find them in Pending invitations.
  2. Click Resend.

Note

Resending always sends the email again, even when an invite is already pending. You’ll see “an invite is already pending for this email” — that’s expected, and the message still goes out.

What the employee does

  1. They open the invitation email and tap Accept invite.
  2. They set a password.
  3. They install the Klees app (see Installing the app) and sign in.
  4. Their assigned jobs appear on the clock screen, ready to go.

Tip

Doing a big onboarding? Invite everyone first, then walk the crew through installing the app together — most people are clocked in within their first shift.